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Yellowstone County Republicans

County by-laws

Rules of the Yellowstone County Republican Party

 

As adopted April 12, 1972

Amended September 11, 1974

Amended October 28, 1981

Amended January 23, 1989

Amended January 22, 1992

Amended April 11, 1996

Amended May 13, 2003

Amended May 15, 2007

Amended June 5, 2008

Amended May 9, 2011

 

These rules are created for the government of the Yellowstone County Republican Central Committee; and shall be effective when not in conflict with state laws, or the rules of the State Republican Central Committee, and will govern the organization of, the conduct of its meetings, and the business of the Yellowstone County Republican Central Committee, its officers, and committees.

 

Article I Effective Date

These rules shall become effective at the time of their adoption, and shall continue in force and effect for the government of the Yellowstone County Republican Central Committee and its present and future membership, unless amended as provided hereafter.

 

Article II Meetings

A. The Republican meetings are open to all persons who are interested in helping the Republican cause.

 

B. The Central Committee shall meet in regular convention during the first 15 days in May of each odd numbered year as provided by law and shall meet at least one other time during the year. The Central Committee shall meet in regular convention in each even numbered year in which the primary election is held and at least one other time during the year.

 

C. Meetings of the Yellowstone County Republican Central Committee shall be called:

1) by the Chairman;

2) by motion passed by the Executive Committee;

3) by petition signed by more than 50 percent of the Executive Committee; or

4) by petition signed by more than 50 percent of the duly elected and acting members of the Executive Central Committee.

 

D. The ordinary notice of all meetings shall be given to all duly elected and acting precinct committeemen and committeewomen and to all members of the Executive Committee by e-mail. Meeting notices shall be posted on the Yellowstone County GOP website. Precinct committeemen and committeewomen and members of the Executive Committee may request to receive their notices by mail or telephone by submitting a request in writing to the county chairman and/or secretary. It is the responsibility of the members of the Central Committee and Executive Board to keep their e-mail addresses up to date and to check the county party website regularly for notices of meetings and events.

 

E. 1) A quorum for the transaction of business of the Executive or Central Committee shall be twenty-five (25) percent five (5) of the duly elected, appointed and acting members of such committee present in person or by proxy.

2) A quorum for the transaction of business of the Central Committee shall be twenty-five (25) per cent of the duly elected, appointed and acting members of such committee present in person or by proxy.

 

 

F. Robert’s Rules of Order shall govern all meetings of such committee insofar as they are applicable and not inconsistent with these rules.

 

 

Article III Officers

A. The Yellowstone County Republican Central Committee shall, at its convention in the odd numbered years, elect the following officers to serve for a period of two years and until their successors are duly elected.

1) Chairman and First Vice-Chairman, of opposite sex

2) Treasurer

3) One (1) State Committeeman

4) One (1) State Committeewoman

5) One (1) Congressional Committeewoman

6) Finance Chairman

The Yellowstone County Republican Central Committee shall, at its convention in the even numbered years, elect the following officers to serve for a period of two years and until their successors are duly elected.

1) Three (3) additional Vice-Chairmen

2) Secretary

3) One (1) Congressional Committeeman

 

B. A Nominating Committee of five members shall be appointed by the Chairman, subject to approval by the Executive Committee, at least ten (10) days prior to the convention.

 

Article IV Vacancies

A. All resignations shall be in writing and sent to the Chairman of the Executive Committee. "Writing" is to include electronic text communications such as e-mail or fax. The chairman is responsible for notifying the members of the Executive Board and the secretary is responsible for keeping on file a hard copy of any resignations submitted by electronic communications.

 

B. If an officer of the Executive Committee has a total of five (5) absences or three (3) consecutive absences from the regularly scheduled monthly meetings during their two (2) year term, that office shall become vacant.

 

C. In the event of the existence of a vacancy in any of the offices provided in Article III, such vacancies shall be filled by appointment by the Chairman and approval of the Executive Committee.

 

Article V Duties of Elective Officers

A. Duties of County Chairman:

The County Chairman shall be the recognized leader of the Republican Party in Yellowstone County, and shall have the sole responsibility for the hiring of and the termination of employment of all paid employees of such Committee. He shall preside at all meetings of the Committee, and shall appoint all committees. He shall be an ex-officio member of all committees. He shall represent the County Central Committee in an official capacity and shall have the usual powers of supervision and management as may pertain to the office of the Chairman.

 

B. Duties of Vice-Chairmen

The County Vice-Chairmen shall perform such duties as may be assigned by the County Chairman. In the absence of the County Chairman, or in the event of vacancy in the office, the First Vice-Chairman shall perform the duties of the Chairman during such absence or vacancy.

 

C. Duties of the Treasurer

The duties of the Treasurer shall be to receive all monies provided for the committee, to be custodian of funds received, and to disburse same only upon order of the Chairman, or in his absence, by the Vice-Chairman acting in his stead. All checks shall be signed by the Treasurer. The Treasurer shall present an annual report to the Committee and periodic financial statements to the Chairman and Executive Committee at such times as they may designate.

 

D. Duties of the Secretary

The Secretary shall keep a record and minutes of all meetings of the Central Committee and of the Executive Committee, certify as to quorums, and shall perform such other duties as may be assigned by the Chairman.

 

E. Duties of the State Committeeman and Committeewoman

The State Committeeman and State Committeewoman, along with the County Chairman, comprise the county’s representation on the State Central Committee, and accordingly, should attend all State Central Committee meetings and conventions for the purpose of reporting back to the county. Additionally, these officers should assist the County Chairman to develop a strong organization including precinct organization.

 

F. Duties of the Congressional Committeeman and Committeewoman

The duties of the Congressional Committeeman and Committeewoman are to be the County Chairman’s liaison between the county organization and the Congressman or the Congressional Candidate. Also, these officers should be able to assist the Congressman or candidate with their activities in Yellowstone County.

 

G. Duties of the Finance Chairman

The Finance Chairman shall be the coordinator of all county Central Committee fundraising and whose duties shall be to raise funds for the use of the Republican Party and its candidates. It is suggested the Finance Chairman establish a standing committee to assist with all fundraising activities and objectives.

 

Article VI Executive Committee

A. The voting members of the Executive Committee of the Yellowstone County Republican Central Committee shall consist of all elected County Central Committee officers.

 

B. The Advisory Council shall consist of the Presidents of existing County Republican organizations and others recommended by the Chairman and approved by the Officer’s Committee. Its main purpose shall be to provide communication between the Central Committee and the Officer’s committee and Republicans in Yellowstone County. However, the Advisory Council would have no vote or power to conduct any business of the Yellowstone County Republican Central Committee. All members of the Advisory Council, except those Presidents of various Republican Clubs, shall serve at the pleasure of the Chairman and each new Chairman shall have the right to make all appointments new.

 

C. Such Executive Committee shall exercise any and all powers conferred upon the County Central Committee by these rules or by state law, or by state Republican rules and regulations, during the periods of time between meetings of such Central Committee.

 

D. The Executive Committee shall meet on call by the Chairman, or by vote of a majority of its members, or by a petition signed by more than one-third (1/3) of its members, and shall hold a regularly scheduled monthly meeting on a date, time, and location to be pre-announced by the Chairman. All duly elected and acting precinct committeemen and committeewomen, whether members of the Executive Committee or not, shall be entitled to attend such meetings and to speak therein, but they shall not be entitled to vote therein, unless they are also members of the Executive Committee.

 

Article VII Committees

A. The Chairman shall appoint a standing Rules Committee consisting of five (5) precinct committeemen and/or committeewomen to report at each meeting of the County Republican Central Committee and to consider all proposed rules changes.

 

B. The Chairman shall appoint additional chairmen and committees as may be necessary and desirable to carry on the purposes of the Central Committee. All such appointments shall be subject to ratification by a majority vote of the members of the Executive Committee.

 

Article VIII Special Appointments Committee

A. The Special Appointments Committee shall consist of the County Chairman, the State Committeeman and the State Committeewoman. Such committee shall have the power to act on all patronage questions with the approval of the Executive or Central Committee in accordance with the Montana State Statutes and the rules of the Montana Republican Party.

 

Article IX Amendments

A. These rules may be amended at any meeting of the Yellowstone County Republican Central Committee by a two-thirds (2/3) vote of those present and voting. Each duly elected, appointed and acting precinct committeeman and committeewoman must have received notice in writing of such meeting, and have received a copy of such proposed amendments to these rules.

 

Article X Precinct Committeeman and Committeewoman: Election and Voting

A. All precinct committeemen and committeewomen present at Central Committee meetings shall be entitled to participate therein and to vote in their representative capacity either individually or by proxy.

 

B. In balloting on any motion, resolution, or measure not relating to the nomination of candidates to fill vacancies for elective offices and not relating to the election of delegates to the State Republican Convention, each committeeman and committeewoman shall be entitled to one (1) vote each.

 

C. In any voting and or balloting relating to the election of delegates who shall take part in the State Republican Delegate Convention, each committeeman or committeewoman shall vote in his or her representative capacity with said vote being weighed.

 

D. All resignations of precinct committeemen and committeewomen shall be in writing or have moved their residence outside said precinct. "Writing" is to include electronic text communications such as e-mail or fax. The chairman is responsible for notifying the members of the Executive Board and the secretary is responsible for keeping on file a hard copy of any resignations submitted by electronic communications.

 

E. Each holder of a proxy to a County Central Committee meeting must be an elector of the precinct of the committee person executing the proxy.

 

F. Precinct vacancies on the County Central Committee must be filled not less than sixty (60) days prior to the county officers’ convention or county delegate convention, in order for the person appointed to fill such vacancy to be eligible to vote at either of such conventions, either in person or by proxy. The Executive Committee shall make appointments to fill such vacancies and such appointments are subject to ratification at the next regularly scheduled Central Committee meeting by a majority vote of the members present at such meeting. Montana State Statutes and the rules of the Montana State Republican Party are to prevail on any procedural matters relating to vacancies, appointments and ratification.

 

G. There shall be one-man, one-vote rule (only one (1) person allowed to cast one (1) vote, cannot cast votes for two (2)).

 

H. In the event of any disagreement or controversy arising under this rule, it shall be the responsibility of the Rules Committee to resolve and interpret the proper application to be given this section and its sub-parts.

 

I. In all voting requiring a representative capacity, each precinct committeeman or committeewoman shall be provided with a paper ballot in substantially the following form:

 

PRECINCT NO. __________ REPRESENTATION* __________

 

* Representation: This is to contain the number representing one-half (1/2) the total number of votes cast in the committeeman’s or committeewoman’s precinct for the Republican candidates for Governor in the most recent primary election.

 

J. All precinct committeemen and committeewomen who have been duly elected at a primary election after having filed for the office by the means of the "Declaration for Nomination - Precinct Committeeman and Committeewoman” shall automatically be entitled to hold such offices and assume the duties, rights and responsibilities of such offices following the primary election.

 

Any person who has not filed for the office of precinct committeeman and committeewoman by means of the "Declaration for Nomination” whose name is written in on the primary ballot shall be eligible for appointment to the office if a vacancy exists, by the normal appointment process, after an investigation and decision by the Executive Board on whether the write-in candidate is a member of the Republican Party, is interested in helping the Republican cause, and is willing to fulfill the responsibilities of said precinct office. The County Chairman shall notify the County Election office of any and all appointments so made.

 

Article XI County Delegate Convention

 

A.The Republican County Delegate Convention shall meet at the call of the Chairman each presidential election year. Such convention shall elect the delegates and alternate delegates to the State Convention.

 

B. The State Chairman shall notify the County Central Committee of the number of delegates (being three (3) or more) that the county may send to the State Delegate Convention.

 

C. The precinct committeeman and precinct committeewoman of each precinct in the county, or his or her proxy, shall each be entitled to cast a vote at the County Convention weighted to represent one-half (1/2) of the total number of votes cast in their precinct for the Republican candidates for Governor in the most recent primary election.

 

D. The county shall be entitled to a number of votes at the State Delegate Convention equal to the total number of votes cast in the county for the Republican candidates for Governor in the most recent primary election.

 

E. The delegates to the State Delegate Convention from the county shall divide equally the number of votes to which the county is entitled on a decimal basis, and each delegate shall cast his or her votes individually.

 

ADOPTED

 

Amendments to the Rules of the Yellowstone County Republican Party adopted at a full Central Committee meeting held May 9, 2011.

 

____________________________________________

Kirk Bushman, Chairman

 

ATTEST

 

Motion carried to adopt amendments, as contained herein, by a majority vote of members present at a full Central Committee meeting on May 9, 2011.

 

____________________________________________

Secretary