Rules of the Yellowstone County Republican Party
As adopted April 12, 1972
Amended September 11, 1974
Amended October 28, 1981
Amended January 23, 1989
Amended January 22, 1992
Amended April 11, 1996
Amended May 13, 2003
Amended May 15, 2007
Amended June 5, 2008
Amended May 9, 2011
rules are created for the government of the Yellowstone County Republican
Central Committee; and shall be effective when not in conflict with state laws,
or the rules of the State Republican Central Committee, and will govern the
organization of, the conduct of its meetings, and the business of the
Yellowstone County Republican Central Committee, its officers, and committees.
Article I Effective Date
rules shall become effective at the time of their adoption, and shall continue
in force and effect for the government of the Yellowstone County Republican
Central Committee and its present and future membership, unless amended as
Article II Meetings
A. The Republican meetings are open to all
persons who are interested in helping the Republican cause.
Central Committee shall meet in regular convention during the first 15 days in
May of each odd numbered year as provided by law and shall meet at least one
other time during the year. The Central
Committee shall meet in regular convention in each even numbered year in which the primary election is held and
at least one other time during the year.
C. Meetings of the Yellowstone County Republican
Central Committee shall be called:
1) by the Chairman;
2) by motion passed by the Executive
3) by petition signed by more than 50
percent of the Executive Committee; or
4) by petition signed by more than 50
percent of the duly elected and acting members of the Executive Central Committee.
D. The ordinary notice of all
meetings shall be given to all duly elected and acting precinct committeemen
and committeewomen and to all members of the Executive Committee by
e-mail. Meeting notices shall be posted on the Yellowstone County GOP
website. Precinct committeemen and committeewomen and members of the
Executive Committee may request to receive their notices by mail or telephone
by submitting a request in writing to the county chairman and/or
secretary. It is the responsibility of the members of the Central
Committee and Executive Board to keep their e-mail addresses up to date and to
check the county party website regularly for notices of meetings and events.
E. 1) A quorum for the transaction of business
of the Executive or Central Committee shall be twenty-five (25) percent five (5) of the duly elected, appointed and
acting members of such committee present in person or by proxy.
A quorum for the transaction of business of the Central Committee shall be
twenty-five (25) per cent of the duly elected, appointed and acting members of
such committee present in person or by proxy.
F. Robert’s Rules of Order shall govern all
meetings of such committee
insofar as they are applicable and not inconsistent with
Article III Officers
A. The Yellowstone County Republican Central Committee shall, at its convention in
the odd numbered years, elect the following officers
to serve for a period of two years and until their
successors are duly elected.
1) Chairman and First Vice-Chairman, of opposite
3) One (1) State Committeeman
4) One (1) State Committeewoman
5) One (1) Congressional Committeewoman
6) Finance Chairman
Yellowstone County Republican Central Committee shall, at its convention in the
even numbered years,
elect the following officers to serve for a period of two years and until their successors are duly elected.
1) Three (3) additional Vice-Chairmen
3) One (1) Congressional Committeeman
B. A Nominating Committee of five members shall
be appointed by the Chairman, subject to approval by the Executive Committee,
at least ten (10) days prior to the
Article IV Vacancies
A. All resignations shall be in writing and sent to the
Chairman of the Executive Committee. "Writing" is to include
electronic text communications such as e-mail or fax. The chairman is
responsible for notifying the members of the Executive Board and the secretary
is responsible for keeping on file a hard copy of any resignations submitted by
B. If an officer of the Executive Committee has
a total of five (5) absences or three (3) consecutive absences from the
regularly scheduled monthly meetings during their two (2) year term, that
office shall become vacant.
C. In the event of the existence of a vacancy in
any of the offices provided in Article III, such vacancies
shall be filled by appointment by the Chairman and approval of the Executive Committee.
Article V Duties of Elective
A. Duties of County Chairman:
The County Chairman shall be the recognized leader of
the Republican Party in Yellowstone County, and shall have the sole
responsibility for the hiring of and the termination of employment of all paid
employees of such Committee. He shall preside at all meetings of the Committee,
and shall appoint all committees. He shall be an ex-officio member of all
committees. He shall represent the County Central Committee in an official capacity
and shall have the usual powers of supervision and management as may pertain to
the office of the Chairman.
B. Duties of Vice-Chairmen
County Vice-Chairmen shall perform such duties as may be assigned by the County Chairman. In the absence of the County Chairman, or in
the event of vacancy in the office, the First Vice-Chairman
shall perform the duties of the Chairman during such absence
C. Duties of the Treasurer
The duties of the Treasurer shall be to receive all
monies provided for the committee, to be custodian of funds received, and to
disburse same only upon order of the Chairman, or in his absence, by the
Vice-Chairman acting in his stead. All checks shall be signed by the Treasurer.
The Treasurer shall present an annual report to the Committee and periodic
financial statements to the Chairman and Executive Committee at such times as
they may designate.
D. Duties of the Secretary
The Secretary shall keep a record and minutes of all
meetings of the Central Committee and of the Executive Committee, certify as to
quorums, and shall perform such other duties as may be assigned by the
E. Duties of the State Committeeman and
The State Committeeman and State Committeewoman, along
with the County Chairman, comprise the county’s representation on the State
Central Committee, and accordingly, should attend all State Central Committee
meetings and conventions for the purpose of reporting back to the county.
Additionally, these officers should assist the County Chairman to develop a
strong organization including precinct organization.
F. Duties of the Congressional Committeeman and
The duties of the Congressional Committeeman and
Committeewoman are to be the County Chairman’s liaison between the county
organization and the Congressman or the Congressional Candidate. Also, these
officers should be able to assist the Congressman or candidate with their
activities in Yellowstone County.
G. Duties of the Finance Chairman
The Finance Chairman shall be the coordinator of all
county Central Committee fundraising and whose duties shall be to raise funds
for the use of the Republican Party and its candidates. It is suggested the
Finance Chairman establish a standing committee to assist with all fundraising
activities and objectives.
Article VI Executive Committee
A. The voting members of the Executive Committee
of the Yellowstone County Republican Central Committee shall consist of all
elected County Central Committee officers.
B. The Advisory Council shall consist of the
Presidents of existing County Republican organizations and others recommended
by the Chairman and approved by the Officer’s Committee. Its main purpose shall
be to provide communication between the Central Committee and the Officer’s
committee and Republicans in Yellowstone County. However, the Advisory Council
would have no vote or power to conduct any business of the Yellowstone County
Republican Central Committee. All members of the Advisory Council, except those
Presidents of various Republican Clubs, shall serve at the pleasure of the
Chairman and each new Chairman shall have the right to make all appointments
C. Such Executive Committee shall exercise any and
all powers conferred upon the County Central Committee by these rules or by
state law, or by state Republican rules and regulations, during the periods of
time between meetings of such Central Committee.
D. The Executive Committee shall meet on call by
the Chairman, or by vote of a majority of its members, or by a petition signed
by more than one-third (1/3) of its members, and shall hold a regularly
scheduled monthly meeting on a date, time, and location to be pre-announced by
the Chairman. All duly elected and acting precinct committeemen and committeewomen,
whether members of the Executive Committee or not, shall be entitled to attend
such meetings and to speak therein, but they shall not be entitled to vote
therein, unless they are also members of the Executive Committee.
Article VII Committees
A. The Chairman shall appoint a standing Rules
Committee consisting of five (5) precinct committeemen and/or committeewomen to
report at each meeting of the County Republican Central Committee and to
consider all proposed rules changes.
B. The Chairman shall appoint additional
chairmen and committees as may be necessary and desirable to carry on the
purposes of the Central Committee. All such appointments shall be subject to
ratification by a majority vote of the members of the Executive Committee.
Article VIII Special Appointments
A. The Special Appointments Committee shall
consist of the County Chairman, the State Committeeman and the State
Committeewoman. Such committee shall have the power to act on all patronage
questions with the approval of the Executive or Central Committee in accordance
with the Montana State Statutes and the rules of the Montana Republican Party.
Article IX Amendments
A. These rules may be amended at any meeting of
the Yellowstone County Republican Central Committee by a two-thirds (2/3) vote
of those present and voting. Each duly elected, appointed and acting precinct
committeeman and committeewoman must have received notice in writing of such
meeting, and have received a copy of such proposed amendments to these rules.
Article X Precinct Committeeman
and Committeewoman: Election and Voting
A. All precinct committeemen and committeewomen
present at Central Committee meetings shall be entitled to participate therein
and to vote in their representative capacity either individually or by proxy.
B. In balloting on any motion, resolution, or
measure not relating to the nomination of candidates to fill vacancies for
elective offices and not relating to the election of delegates to the State
Republican Convention, each committeeman and committeewoman shall be entitled
to one (1) vote each.
C. In any voting and or balloting relating to the
election of delegates who shall take part in the State Republican Delegate
Convention, each committeeman or committeewoman shall vote in his or her
representative capacity with said vote being weighed.
D. All resignations of precinct committeemen and
committeewomen shall be in writing or have moved their residence outside said
is to include electronic text communications such as e-mail or fax. The
chairman is responsible for notifying the members of the Executive Board and
the secretary is responsible for keeping on file a hard copy of any
resignations submitted by electronic communications.
E. Each holder of a proxy to a County Central
Committee meeting must be an elector of the precinct of the committee person
executing the proxy.
F. Precinct vacancies on the County Central
Committee must be filled not less than sixty (60) days prior to the county
officers’ convention or county delegate convention, in order for the person
appointed to fill such vacancy to be eligible to vote at either of such
conventions, either in person or by proxy. The Executive Committee shall make
appointments to fill such vacancies and such appointments are subject to
ratification at the next regularly scheduled Central Committee meeting by a
majority vote of the members present at such meeting. Montana State Statutes
and the rules of the Montana State Republican Party are to prevail on any
procedural matters relating to vacancies, appointments and ratification.
G. There shall be one-man, one-vote rule (only
one (1) person allowed to cast one (1) vote, cannot cast votes for two (2)).
H. In the event of any disagreement or controversy
arising under this rule, it shall be the responsibility of the Rules Committee
to resolve and interpret the proper application to be given this section and
I. In all voting requiring a representative
capacity, each precinct committeeman or committeewoman shall be provided with a
paper ballot in substantially the following form:
NO. __________ REPRESENTATION*
* Representation: This is to contain the
number representing one-half (1/2) the total number of votes
cast in the committeeman’s or committeewoman’s precinct for the
Republican candidates for Governor in the most recent primary election.
J. All precinct committeemen and committeewomen
who have been duly elected at a primary election after having filed for the
office by the means of the "Declaration for Nomination - Precinct Committeeman
and Committeewoman” shall automatically be entitled to hold such offices and
assume the duties, rights and responsibilities of such offices following the
Any person who has not filed for the office of
precinct committeeman and committeewoman by means of the "Declaration for
Nomination” whose name is written in on the primary ballot shall be eligible
for appointment to the office if a vacancy exists, by the normal appointment
process, after an investigation and decision by the Executive Board on whether
the write-in candidate is a member of the Republican Party, is interested in
helping the Republican cause, and is willing to fulfill the responsibilities of
said precinct office. The County Chairman shall notify the County Election
office of any and all appointments so made.
Article XI County Delegate
County Delegate Convention shall meet at the call of the Chairman each
presidential election year. Such convention shall elect the delegates and
alternate delegates to the State Convention.
B. The State Chairman shall notify the County
Central Committee of the number of delegates (being three (3) or more) that the
county may send to the State Delegate Convention.
C. The precinct committeeman and precinct
committeewoman of each precinct in the county, or his or her proxy, shall each
be entitled to cast a vote at the County Convention weighted to represent
one-half (1/2) of the total number of votes cast in their precinct for the
Republican candidates for Governor in the most recent primary election.
D. The county shall be entitled to a number of
votes at the State Delegate Convention equal to the total number of votes cast
in the county for the Republican candidates for Governor in the most recent
E. The delegates to the State Delegate
Convention from the county shall divide equally the number of votes to which
the county is entitled on a decimal basis, and each delegate shall cast his or
her votes individually.
Amendments to the Rules of the Yellowstone County
Republican Party adopted at a full Central Committee meeting held May 9, 2011.
Motion carried to adopt amendments, as contained
herein, by a majority vote of members present at a full Central Committee
meeting on May 9, 2011.